Privacy Policy

Privacy Policy

LB Specification Studio

Last updated: 12 October 2026

At LB Specification Studio, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and safeguard personal data when you visit our website, contact us or engage with our architectural specification and procurement consultancy services.

We aim to handle all personal information responsibly, transparently and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

LB Specification Studio is an independent, design-led architectural specification and procurement consultancy, providing specialist services to developers, housebuilders and businesses across the built environment.

Our services include architectural specification development, design consultancy, procurement strategy, supplier engagement and supply chain management.

For the purposes of data protection legislation, LB Specification Studio is responsible for the personal information we collect and process in connection with our business activities.

Business name: LB Specification Studio
Website: lbspecificationstudio.co.uk
Email: Contact@lbspecificationstudio.co.uk
Business address: LB Specification Studio Ltd, Stuart House, The Back, Chepstow, NP16 5HH
Legal entity: LB Specification Studio Ltd

2. Information We Collect

We may collect and process the following information:

  • Personal information: Your name, job title, company name and professional contact details.

  • Contact information: Email addresses, telephone numbers and business addresses.

  • Project information: Details relating to developments, architectural specifications, procurement requirements and associated consultancy services.

  • Website information: Technical information including IP addresses, browser type, device information and website usage data.

  • Correspondence: Information provided through email, website enquiries, meetings and other communications.

We only collect information that is relevant and necessary for our legitimate business activities.

3. How We Collect Information

We may collect information when you:

  • Contact us through our website, email or telephone.

  • Enquire about or engage our consultancy services.

  • Provide information relating to a project, specification or procurement requirement.

  • Communicate with us as a client, supplier, consultant or business partner.

  • Visit our website, where information may be collected through cookies or analytics technologies.

We may also receive professional contact information from third parties where it is appropriate and lawful to do so.

4. How We Use Your Information

We use personal information to support the effective delivery of our services and maintain professional business relationships.

This may include:

  • Responding to enquiries and providing information about our services.

  • Preparing proposals, quotations and consultancy agreements.

  • Developing and managing architectural specifications.

  • Coordinating procurement activities and supplier relationships.

  • Communicating with clients, contractors, consultants and manufacturers.

  • Managing projects, business administration and financial records.

  • Improving our website and the services we provide.

  • Meeting legal, regulatory and contractual obligations.

We do not sell or rent your personal information to third parties.

5. Legal Basis for Processing

Under UK GDPR, we process personal information where there is an appropriate lawful basis, including:

Contractual necessity: Where information is required to provide our services or take steps towards entering into an agreement.

Legitimate interests: Where processing is necessary for the effective operation of our business, management of professional relationships and delivery of consultancy services, provided these interests do not override your rights.

Legal obligations: Where we are required to retain or disclose information to comply with applicable legislation.

Consent: Where you have expressly agreed to particular uses of your information, such as optional marketing communications or non-essential website cookies.

6. Sharing Your Information

In delivering our services, it may be necessary to share relevant information with trusted third parties, including architects, developers, contractors, manufacturers, suppliers and professional consultants.

We only share information where there is a legitimate business requirement, appropriate lawful basis or legal obligation.

We may also use trusted third-party service providers for website hosting, email communications, document storage, accounting and business administration.

Where required, we ensure appropriate safeguards are in place to protect personal information.

7. Website Cookies and Analytics

Our website may use cookies and similar technologies to support website functionality, understand visitor activity and improve the user experience.

Essential cookies may be used to ensure the website operates correctly. Non-essential cookies, including analytics or marketing cookies, will only be used where the necessary consent has been obtained.

Visitors can manage their cookie preferences through the website's cookie controls, where available, or their browser settings.

8. Data Storage and Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Information is stored securely and accessed only where necessary for legitimate business purposes.

We retain personal information only for as long as required for the purposes for which it was collected, including any applicable legal, accounting or contractual requirements.

9. Your Data Protection Rights

Under UK data protection legislation, you may have the right to:

  • Request access to personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your personal information in certain circumstances.

  • Object to or restrict certain processing activities.

  • Request transfer of your personal information where applicable.

  • Withdraw consent where processing relies on consent.

To exercise any of these rights, please contact us using the details provided below.

You also have the right to raise concerns with the Information Commissioner's Office (ICO), the UK's independent data protection regulator, at www.ico.org.uk.

10. Third-Party Websites

Our website may contain links to external websites, including those of suppliers, manufacturers and industry partners.

LB Specification Studio is not responsible for the privacy practices or content of third-party websites. We recommend reviewing their privacy policies before providing personal information.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our business operations, website functionality or applicable legislation.

Any updates will be published on this page, together with the date of the latest revision.

12. Contact Us

If you have any questions about this Privacy Policy or how LB Specification Studio handles personal information, please contact:

LB Specification Studio
Email: Contact@lbspecificationstudio.co.uk
Website: lbspecificationstudio.co.uk
Address: LB Specification Studio Ltd, Stuart House, The Back, Chepstow, NP16 5HH

We are committed to handling your information responsibly and maintaining the trust of our clients, suppliers and professional partners.